Tips & Tricks

Effective Meetings Guidelines for Managing Virtual Teams

effective meetings guidelines for managing virtual teams

How are you able to schedule effective meetings for managing with a foreign virtual teams of freelancers? during this article, we’ll show you ways it’s done.

You can easily communicate with freelancers for managing virtual teams holding effective meetings through email and messaging apps. However, you’ll still got to conduct online virtual meetings together with your entire virtual teams or remote workers to debate important issues and plans.

How are you able to schedule effective meetings when most are supported different time zones? Here’s what you would like to know about the guidelines:

1. Plan Appropriately

Take a glance at the daily schedule of your virtual teams.

A good tip is to make sure that freelancers and remote workers within the same department have a standard time to satisfy . for instance , a freelance designer based in NY could schedule a gathering on 9:00 am (UTC -4) with their marketing executive in Germany because it’s 3:00 pm (UTC +2) at Berlin.

Plan Appropriately

2. Communicate Through Pictures and Videos

It’s often hard to speak complex ideas during Skype calls so think about using pictures and videos.

Tools like miro enable you to construct customer journey maps, diagrams, and graphs in order that you’ll easily communicate instructions to your remote team. This way, you avoid misunderstandings and obtain deliverables that meet your expectations.

Communicate Through Pictures and Videos

3. Document Meetings

Even if you discover a gathering time that works for each team member, not most are ready to attend whenever .

They could get sick or have urgent personal business , so how does one make sure that each remote worker or freelancer are going to be on an equivalent page? Document the meeting during a video or list all of the leads to a document.

Apps like Vidyard enable users to start out recording from their browser. they will also share the link with co-workers and receive a notification once it’s played.

You can also record yourself giving feedback on a team member’s work and send it online. This way, you don’t need to get on the web 24/7 just to speak with a co-worker.

Document Meetings

4. Avoid Micromanagement

Train remote workers or freelancers but avoid micromanaging them.

Designers and content creators don’t want to listen to your feedback if they’re not through with their blog post or design yet. Instead, make time to make sure the instructions are clear beforehand.

During the meeting or Skype call, specify the tasks required and write down to-dos. you’ll use project management tools like Trello and Slack to document instructions and track deadlines.

If you’ve got any feedback, then schedule a quick Skype call. This way, you’ll effectively spread some time managing remote freelancers or workers and make time for breaks too.

Avoid Micromanagement

5. Plan Ahead & specialize in Clarity

Getting remote workers or freelancers to attend one meeting doesn’t need to be difficult.

The first thing that you simply need is to seek out a time that’s appropriate for everybody . Afterwards, communicate effectively through pictures and videos so your teammates understand what you’re talking about. confirm everything is obvious and avoid micromanagement.

Plan Ahead & specialize in ClarityNot everyone could be available during your allotted schedule so document and record the discussion.

Planning to start hiring freelancers or remote workers to spice up your business? you’ll hire your first remote freelancer like Shekh Lab Team.

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